Keep AI Use Safe, Without the Bureaucracy.
Your team is probably already using AI tools with company data, whether there's a policy in place or not. Holker IT helps you find out what's actually happening, then puts simple, sensible controls in place, without a 40-page governance framework nobody will ever read.
- Shadow AI Visibility
- Plain-English Usage Policies
- Data Protection Basics
- GDPR-Aware
- Practical, Not Bureaucratic
You Probably Have "Shadow AI" and Don't Know It.
Ask around your business and there's a good chance someone's already pasting customer details into ChatGPT to draft an email, or uploading a spreadsheet to summarise it. Not out of malice, just because it's fast, and nobody's ever told them not to.
Holker IT helps you find out what's actually happening with AI across your business, then puts a simple, practical policy and basic controls in place, so adoption stays safe without turning into a compliance project that slows everyone down.
- Real visibility into which AI tools your team are already using, official or not.
- A policy people will actually read, written in plain English, not legal or compliance jargon.
- Sensible data controls, so sensitive information isn't ending up somewhere it shouldn't.
- Right-sized for an SMB, not a framework built for a regulated enterprise with a compliance department.
From "What's Actually Happening" to a Plan You Can Follow.
Our AI security and governance service is built to give you clarity and control, without adding red tape to how your team works.
Shadow AI Discovery
We find out which AI tools your team are actually using, officially sanctioned or not, and what company data is being shared with them.
AI Usage Policy
A short, plain-English policy covering what your team can and can't do with company data in AI tools, written to actually be read and followed.
Data & Access Controls
Practical controls around who can access sensitive data and how it can flow into AI tools, so exposure is limited by design, not by luck.
Ongoing Governance Reviews
Regular check-ins as tools, regulation and your business change, so your policy stays current rather than sitting untouched after day one.
Getting Started Is Straightforward.
We start by understanding what's actually happening with AI in your business today, not what should be happening in theory.
Discovery Call
We learn about your business, your data and where AI has already come up in how your team works, with no obligation.
Shadow AI Audit
We identify which AI tools are already in use across your business and what data is being shared with them.
Policy & Controls
We write a short, practical usage policy and put sensible data controls in place, agreed with you before rollout.
Ongoing Reviews
We check back in regularly, keeping your policy and controls current as tools and regulations change.
Trusted by Businesses Across the UK.
"We had no idea how many of our team were already using AI tools with client information until Holker did the audit. It was a genuine wake-up call, but a straightforward one to fix."
Managing Director Professional Services Firm, Lancashire
"The policy is genuinely one page. Our team actually read it, which is more than I can say for most of our other compliance documents."
Operations Manager Manufacturing Business, North West
Frequently Asked Questions.
What is "shadow AI" and why does it matter?
Shadow AI is AI tool use that happens without formal approval or oversight, such as staff pasting company data into a free AI tool to save time. It matters because sensitive information can end up outside your control, often without anyone realising it's a risk.
Do we need a formal AI policy if we're only using Copilot?
Yes, it's still worth having one. Even with a single approved tool, your team benefits from clear guidance on what data is and isn't appropriate to share, and it helps prevent other, unapproved tools creeping in unnoticed.
Is this related to GDPR compliance?
It overlaps. AI tools that process personal data need to be used in a way that respects data protection principles, so our guidance is written with GDPR in mind, though this isn't a substitute for formal legal advice.
How long does it take to put an AI policy in place?
Most businesses can have a shadow AI audit and a first version of their policy in place within a couple of weeks, depending on the size of the business and how much AI use is already happening.
Do you provide ongoing governance support, or is this a one-off?
Both are available. Some businesses want a one-off policy and audit, while others prefer regular reviews to keep things current as AI tools and regulation continue to evolve. We'll agree what's right for you at the discovery stage.
Let's Find Out What's Really Happening.
Fill in your details and one of our colleagues will be in touch to discuss your business and how we can help. No hard sales, just a straightforward conversation.
- No obligation, no pressure
- Practical, not bureaucratic
Get in Touch
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We Cover More Than Just Governance.
Holker IT provides a full range of technology and AI services for UK businesses. Explore what else we can help with.
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