Manual Task Time Calculator for Logistics Firms | Holker IT
Free calculator for logistics firms

See how much of your weekgoes on manual admin.

Retyping orders, chasing PODs, checking invoices, answering "where's my load?" calls. Each one only takes a few minutes, but across every load, every week, it adds up. Tell us roughly how your week looks and see how much time your team could get back for the work that matters.

Logistics and haulage operation
  • About 2 minutes
  • Rough figures are fine
  • Instant result
  • Free
Where the manual work hides

It rarely looks like a big problem.

In most logistics offices the time doesn't disappear in one place. It's spread across a dozen small jobs that everyone has got used to, which is exactly why it's easy to miss.

The same order, typed twice

An order arrives by email or phone and gets retyped into the TMS, and often again for invoicing.

PODs that arrive late

Photos and paperwork come in by WhatsApp, email or the van's glove box, and someone has to chase and file them.

Invoices checked by hand

Rates, waiting time and extras are cross-checked against spreadsheets before anything goes out.

Status calls all day

Customers ring for updates, and someone has to find out where the load is and call back.

About0hours a week
The calculator

Your week, in numbers.

Start with the figures we've pre-filled, which are typical starting points, then adjust them to match your operation. Move the sliders and the result updates as you go.

About your operation

Consignments or jobs you handle
Wage plus employer costs, per hour
£

Time spent on each load

Entering or re-keying orders6 min / load

From emails, calls, spreadsheets or customer portals into your TMS.

Chasing, collecting and matching PODs5 min / load

Getting proof of delivery from drivers and matching it to the right job.

Invoicing, checking and querying invoices5 min / load

Raising invoices, checking rates and extras, and handling queries.

Answering "where's my load?" calls and emails4 min / load

Checking with drivers or the TMS, then updating the customer by hand.

Time spent each week

Subcontractor and driver paperwork6 hrs / week

Compliance documents, insurance and licence checks, rates and onboarding.

Building reports and spreadsheets by hand5 hrs / week

Weekly figures, KPIs and customer reports pulled together manually.

Want the breakdown?

Get this and ideas for freeing up time

We'll email you this breakdown with a few practical ideas on where to start for your operation. No sales call unless you ask for one.

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Thanks, it's on its way

One of the Holker IT team will email you your breakdown shortly, with a few practical ideas for your operation. No sales call unless you ask for one.

How we work with logistics businesses.

We look after IT, security and smarter ways of working for operators who can't afford their systems to hold them back.

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